Work From Home Kits
Swag Ideas, Team Building

How to Build a New Hire Welcome Box

Every organization has its own process for welcoming new hires, whether it’s by assigning a mentor, scheduling an orientation, or taking them out for lunch with their new teammates. Why not add some pizzazz to your welcoming process by handing out custom branded boxes to new hires to make the new additions to your company feel at home right away?

Why create a new hire welcome box?

It’s hard to be the odd man out, and newcomers often feel this way, no matter how welcoming the environment. Help your new hires quickly adjust to your organization’s vibe by showing, not telling, them how happy you are to have them join your team through a consistent onboarding process that includes presenting them with a branded new hire welcome box.

Creating a new hire welcome box that you gift to every new team member fosters a sense of camaraderie within your company, as everyone that joins will have the shared experience of receiving and opening the thoughtful token of your appreciation. Selecting high-quality products to fill the box also shows new employees that you care about quality and take it seriously, setting the tone for your new hire’s journey in your organization.

But when you go to’s website and click “Build a box”, what happens next? We’re here to walk you through the process step-by-step to help ease the anticipation of waiting for your shipment of customized welcome packages.

How to build a new hire welcome box

We’ve got the building of the perfect box down to a science, but you might have some questions about the process. Here’s an overview of the five steps involved in filling, purchasing, shipping, and enjoying your new hire welcome boxes.

Step 1: Follow the breadcrumbs

The first step, as mentioned above, is visiting the homepage and clicking on the pink button in the upper-righthand corner that reads “Build a box”. Once you’re there, you’re taken to a page that lays out the basics of the swag in a box process—fill your box with branded items, design the box (once we’ve selected the right size for the perfect fit; this step comes later in the process), and we’ll take care of the rest.

Once you’ve reviewed the details and are ready to get started building your new hire welcome box, scroll back to the top of the page and click the pink button labeled “Let’s Go!” It’ll take you to a section of the page with an overview of the process, and from there you can click on a blue button that reads “Start Shopping” to get started filling your box with custom goodies. For best results and a consistent brand experience, select items and colors that make sense with and correspond to your company.

Step 2: Select your swag

This button takes you to a page where you can view our most popular swag options, or you can use the tabs at the top of the page to navigate to the type of item you want to include in your box. For the purposes of this article, we’ll select our popular 16.9 Oz Insulated Camper Mug. Click on the item, and it takes you to a page where you can select the color you’d like and upload your design. Select the right color and upload your design, and click the purple “Build a Box” button in the upper-righthand corner of the page. A pop-up is generated that reads “Hey, you’re creating a box!” Click the pink “Add to box” button and a page with your cart appears.

From here, you can adjust the quantity of the box (there’s a minimum of 50 per order) and the item. You’ll see an estimated price and production time, and below that sits a pink button that says “Continue Shopping”. Click here to return to the good stuff, and continue filling your box and personalizing your merch until you’ve got everything you want to have included in your new hire welcome box. Remember to use the “Add to Box” button instead of “Add to Cart” to include the items in your swag box.

Step 3: Proceed to checkout

Once you’re satisfied with the contents of your new hire welcome box, click the cart icon in the upper-righthand corner of the screen. Proceed to checkout using the blue button on the right side of the screen, and fill out your billing and shipping details. Here’s where it gets interesting: When you get to the shipping info, there’s a pink drop-down that reads “Want us to hold your swag in inventory?” Click it and read the information that’s presented.

That’s right—at, we can hold your boxes in inventory, saving you time, storage space, and money. Additional costs apply, but it’s a handy option for those with low storage space and those who don’t want to deal with the headache of shipping boxes to remote teams (we can handle that!).

Step 4: Branding and packaging

Once your order is submitted and you’ve selected your shipping option, we get started processing your order. Your items are produced and branded, and from there, we analyze the contents of your box and select the box that’s the best fit for your items. Once we’ve determined which size box is the best for holding your branded swag, we’ll work with you to design the boxes, which are fully-customizable to ensure a consistently branded experience. Select the color and add your logo, and we’ll produce the perfect box to nestle your items in. And if you need design help, we’re here for you.

Step 5: Unboxing day

Depending on your selection, your boxes are either shipped to you or stored in our inventory and distributed on an as-needed basis by us. Give yourself enough time to receive your boxes before your new hires are anticipated. Once your new hires are on site for their first day, hand them a branded box full of top-shelf swag and watch their face light up when they open it and inspect the contents.


New hire boxes are multifunctional. They save you time and money, as you don’t have to wonder what to gift new employees, and bulk orders are always cheaper than one-off orders. They set the standard for quality within your organization when you select’s top-of-the-line merchandise. The right items in the right box make your new employees feel at home and at ease in your company from day one, and that’s something you can’t put a price on.